📁 Documents You'll Need
Gather these documents before meeting with your accountant or CPA. The more organized you are, the faster (and cheaper) your tax prep will be.
Income Documents
✓Profit & Loss statement (full year)
✓All 1099 forms received (1099-NEC, 1099-K, 1099-MISC)
✓Bank statements for all business accounts (12 months)
✓Payment processor reports (Stripe, Square, PayPal, etc.)
✓Any other income documentation
Expense Documents
✓Credit card statements (12 months)
✓Receipts for major business purchases
✓Vehicle mileage log (if using business vehicle)
✓Home office measurements and expenses (if applicable)
✓Insurance premium statements
✓Loan statements and interest paid
✓Software and subscription receipts
✓Marketing and advertising expenses
✓Professional development and training costs
Payroll & Contractor Documents
✓W-2s for employees
✓1099s you issued to contractors (for payments of $600+)
✓Payroll tax reports (quarterly and annual)
✓State unemployment tax filings
Other Important Items
✓Previous year's tax return
✓EIN (Employer Identification Number)
✓Estimated tax payments made during the year
✓Any correspondence from the IRS or state tax authority
✓Business license and registration documents
✓Sales tax reports (if applicable)
📅 Tax Prep Timeline
January
Gather all documents. Issue 1099s to contractors by January 31.
February
Review your books for accuracy. Make sure everything is reconciled through December 31.
March
Meet with your CPA or accountant. Review your P&L and Balance Sheet.
April 15
Tax filing deadline (or file an extension). Make any final estimated payments.
🚫 Common Tax Prep Mistakes
✗Waiting until April to start organizing
✗Missing deductions because expenses weren't categorized properly
✗Forgetting to issue 1099s to contractors
✗Not separating personal and business expenses
✗Skipping estimated quarterly tax payments
✗Not reconciling books before handing them to your CPA
Want to be tax-ready all year long?
When I handle your books, tax prep becomes a breeze. Your books are always reconciled, categorized, and ready to hand to your CPA. No scrambling, no stress.
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