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Small Business Bookkeeping Checklist

A simple monthly checklist to keep your books organized and tax-ready. Print it, bookmark it, or save it — it's yours.

💡 Tip

Use this checklist at the end of every month. It takes 30 minutes and saves you hours of stress at tax time.

📅 Weekly Tasks

Review and categorize all new bank transactionsCategorize all new credit card transactionsSend any outstanding invoicesFollow up on overdue paymentsSave and file receipts for business purchases

📆 Monthly Tasks

Reconcile all bank accountsReconcile all credit card accountsReview Profit & Loss statementReview Balance SheetCheck accounts receivable — who owes you money?Check accounts payable — what bills are due?Review and categorize any uncategorized transactionsBack up your financial dataReview cash flow for the monthSet aside estimated tax payment (25-30% of profit)

📊 Quarterly Tasks

Review profit margins and compare to previous quarterMake estimated tax payments (if applicable)Review and update your budget/forecastCheck for any missed deductionsReview contractor payments and prepare for 1099sAssess cash flow trends — are you growing or declining?

🎯 Year-End Tasks

Reconcile all accounts through December 31Review all transactions for proper categorizationPrepare 1099s for contractors paid $600+Gather all tax documents (receipts, statements, returns)Run year-end Profit & Loss and Balance Sheet reportsReview annual performance against goalsPlan budget and financial goals for next year

Feeling overwhelmed by this list?

That's exactly what I'm here for. I handle all of this for my clients so they can focus on running their business. Start with a free audit and let's see where your books stand.

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